Offer Holder Information

For applicants that have applied via UCAS the university receives some main results such as A levels and BTEC when they are released in the Summer. Please check UCAS Qualification List to see if the University will receive your results directly.

For all other qualifications and for all direct applicants you will need to upload your results on your applicant portal as soon as they are ready.  We do not accept results via email, they must be uploaded to your portal to avoid delay.

If your offer includes a Portfolio Condition, then you should upload this to the applicant portal as soon by the date specified in your portfolio request. You should pay attention to the Portfolio Guidelines for Undergraduate and Postgraduate courses, as portfolios that do not meet the guidelines for the course will be returned.

This is known as a Dual Offer. If you have been made a Dual Offer, this means that if you do not receive the tariff points for the degree programme, but receive the points for the relevant foundation year programme, we will automatically make you a change course offer to the foundation at confirmation.  This means that you will begin a foundation year at Northumbria and move to the degree programme after completion of the foundation year. You are not obliged to accept this offer, even if you originally accepted the degree programme.  Academics from the department will be available to discuss the foundation programme with you, if you are made this change of course, when you get your results before you decide.

Please refer to our extenuating circumstances information by clicking here

UCAS applicants

If you have applied by UCAS you will only be able to accept or decline your offer once you have received all your decisions from all your choices.  Once you have all your decisions back, you will see a date in your UCAS Hub that you need to respond to your offers by. If you do not reply by the date specified your offer will be declined automatically for you by UCAS.  It is important that you do not allow this to happen, as it may not be possible to reinstate any offers later if the course becomes full.

DfE Apply applicants

You will need to respond to your offer on your Dfe Apply portal.

Direct Applicants

If you have applied directly to the university (either online on our website, via a representative or regional office or via your Student Portal if you are a current student) you will need to accept your offer on our applicant portal. 

To do this, you should use the ‘Respond to Offer’ button on your applicant portal, choose the course you wish to respond to and then accept or decline your offer.

If you have applied for more than one course at Northumbria, you should accept the course you wish to study and decline any other applications. You can only hold one firm offer with Northumbria.

If you have previously accepted your Conditional Offer and are now unconditional you will still need to accept your Unconditional Offer if you have applied directly.

Once we have made you an offer, you will be able to see this on your Applicant Portal. You will also receive an offer letter which will be sent to you by email and will also be held in your applicant portal.

If you have applied via UCAS you will also see this on your UCAS Hub in the My applications section.

You should read your offer carefully, including your terms and conditions, to ensure you fully understand the conditions of your offers.

If you wish to request to change your course, your request will be considered by the Applicant Services team, and we will notify you of the decision. 

We may not be able to consider requests to change to courses that require an interview or have other additional requirements, or restricted capacity. 

UCAS

You can request this by submitting a Request a Change form.

Direct applications (including London, Pathway, Degree Apprenticeship, Continuing Workforce Development etc)

You can request this by submitting a Request a Change form.

If you wish to request to defer your place, your request will be considered by the Applicant Services team, and we will notify you of the decision.

Please complete our Request a change form. 

Please note that we only allow applicants to defer their place once.  If you have previously deferred, you must submit a new application.

Please note that we do not accept deferral requests for our BA (Hons) Primary Education or PGCE programmes. You will have to submit a new application in the next academic year.

If you have a deferred place, and wish to bring your starting year forward, your request will be considered by the Applicant Services team, and we will notify you of the decision. It will only be possible to bring your application forward if there are places still available on the programme. 

Please complete our Request a change form.

Conditional firm or insurance offer holders

If you wish to switch your replies, you can change your replies directly with UCAS if it is within 14 days of you replying to your offer. 

If the 14 days lapsed, Northumbria University has opted into “pre approved reply swaps” so you may be able to see this option on your UCAS Hub* or you can contact UCAS directly to ask to change the response to your offer, without the need to contact Northumbria for permission.

If this option is not on your UCAS Hub, it may mean that your other university choices have not opted in and you need to contact them to gain their permission to swap your replies.

In this case, please complete our Request a Change form as soon as possible and select "I wish to change the response I have made to my offer". You will also need to contact the UCAS Customer Experience team on 0371 468 0468 (or +44 330 3330 230 from outside of the UK) as all 3 parties need to agree to your request.

*The pre-approval process for the 2025 cycle will operate from week beginning 3 February until the final date for amended decisions, 24 July 2025.

Please do not worry if you do not get information on how to enrol immediately. Applicant Services will be in touch by email, from approximately the 22nd August. This is when we will begin to send enrolment information to applicants, but it will take a few days for all applicant records to be checked and in a position for you to enrol.

We aim to send all enrolment information out by the 29 August where we have all the information we need. If we have not received evidence of all qualification information, there may be a delay so please provide anything outstanding as soon as possible.